Planing your wedding should be fun and memorable, so let me help you to make it STRESS FREE

The key to achieving beautiful wedding photos and ensuring a fun experience for you and your photographer is to allow time for them to work their magic without feeling rushed or under pressure. I understand that planning a wedding can be overwhelming, with so many layers to consider. However, you don't need to worry because I am here to help you make the process easy and fun. Please note that this post is based on intimate weddings considering up to 100 guests, but you can always adapt for your needs.

To make the most of your wedding photography and videography, it is crucial to focus on creating a well-designed timesheet, taking into account the ideal lighting conditions and all other formalities you’d like to have captured. For example, I would suggest booking your ceremony to take place approximately 2 or 3 hours before sunset. Keep in mind that the timing may vary depending on the season, so it's always a good idea to check online for the sunset time. Avoid hours in between 10am to 2pm for an open air ceremony (with no shade), it can be too hot and uncomfortable for your guests and the light too harsh . By checking it all, you will be able to have your couple's photoshoot during the most magical hour of the day, which will add a beautiful and romantic soft sunshine to your pictures creating a splendid photography.

When considering the locations for different parts of your wedding day, it's important not to forget to calculate the time it takes, including any potential traffic, to travel from one place to another. If everything is happening at the same venue, then that simplifies things and saves time. However, if you have different locations for getting ready, the ceremony, and the reception, it is essential to factor in the travel time to ensure a smooth flow of events.

Remember, by allowing your photographer the time and freedom to work their magic, and by planning your schedule, you will not only capture stunning photos but also enjoy a stress-free and memorable wedding day. Trust me, with a little bit of planning and coordination, we can create extraordinary images that will last a lifetime.

Now that you are aware about the lighting, transfer and traffic between location let’s talk about how much time Approximately we need for each part of the day.

Other tips that helps on your planing:

• write down all the important details you’d like to be covered (since a family JEWELLERY, photos on the pijamas, photos with your pet, back of the dress) it will help you COMMUNICATE better with your photographer.

• Check the locations distance to add time driving/parking on the timesheet.

• Answer the QUESTIONER sent by your photographer.

• if you having your “getting ready” photos done, remember to keep the space/room tidy and clean as possible. put shoes out of the box, and SEPARATE the details to be photographed (perfume, invitation, rings, EARRINGS, shoes, dress/suit, cufflinks, tie, etc). What about pop up a champagne with your friends while dressing on nice robes/pijamas? 

• Ask your florist to deliver the bouquet 1 hour before you are heading to the ceremony.

• Start your running sheet WRITING down the ceremony time, then you add the time expected for every part of the day.

• have a meeting with the venue and discuss the service timesheet combined with speeches, cake, first dance, dance floor and any other formality you would like to be covered.

• Avoid open air ceremony between 10am to 2pm (with no shade specially in summer, can be too hot). 

• if it is an open air ceremony, check the weather a week before and prepare a plan b or some umbrelas in case it might rain. if it’s too hot a water station or some fan would be an extra care with your guests.

• make a list of the close family/friends you’d like photos with after the ceremony. choose a family member or a Close friend who would help us with the list, to organise the family members to be ready for the photos, saving time switching groups and not forgetting anyone.

• ask one of your bridesmaid to help us during the couple portrait, she can help us with the veil and fixing the dress while I concentrate on directing you.

• Do not forget to check all details, a nice pen to sign the documents, a cool knife to cut the cake, print the vows on a nice paper instead reading on the phone. that’s for the groom: an extra pocket square for the bride in case she cries, it is a romantic touch.

Timeline Examples

10-Hours Coverage

All Happening in different locations

• 10am - Groom Getting Ready, leave at 11am

  30min - drive to the Bride

• 11:30am - Bride getting Ready, leave at 1pm

  15 min - drive to the Church

• 1:15pm - Church decor + Guests arriving

• 1:30pm - Ceremony starts, finishes at 2:30pm

• 2:30pm - Congratulations, Group Shot, Family Shot, finishes 3pm

  15min - driving to the reception

• 3:15 pm - Bridal + Couple Portrait + Cocktail for the guests

• 4:15pm - Reception Decor Photos

• 4:30pm - Couple Entrance

• 5 pm - First Speech (Be attempted how many people are speaking and how long you asking them to speak for, 5 people 10 min each = 50min of the day)

• sitting table course menu style - (Check with the catering service to understand how to fit it all together, in general it goes for 1:30 hour)

• 6:30pm - Sunset Photos (Depending on the sunset time)

• 6:50pm - cutting the cake

• 7pm - First Dance, Open The Dance Floor, Toss the Bouquet

• 8pm - End Of The Photography Service

6 - Hours Coverage Example

All Happening at the same place. add 1 extra hour and include the groom getting ready covered or reorganize the reception running sheet to save time for the groom

• 2pm - Bride getting Ready

• 2:15pm - Ceremony decor + Guests arriving

• 2:30pm - Ceremony starts

• 3pm - Congratulations, Group Shot, Family Shot, finishes

• 3:30pm - Bridal + Couple Portrait + Cocktail for the guests

• 4:30pm - Reception Decor Photos

• 4:45pm - Couple Entrance

• 5 pm - First Speech (Be attempted how many people are speaking and how long you asking them to speak for, 5 people 10 min each = 50min of the day)

• cocktail/CANAPÉS style (timesheet is more flexible)

• 6:30pm - Sunset Photos (Depending on the sunset time)

• 6:50pm - cutting the cake

• 7pm - First Dance, Open The Dance Floor, Toss the Bouquet

• 8pm - End Of The Photography Service

Ps: if you’d like to make it only 4 hours coverage, you can skip the getting ready part, and reorganize your reception timesheet. i can also tailor it for 2 hours to have only the ceremony and the couple photoshoot COVERED

Frequently Asked Questions

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